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Official skill · Finance

Overdue invoice reminder emails

Updated

Writes overdue invoice reminders by stage, from before due to 30+ days late, firm but polite, with the invoice details and how to pay up front. Use it when an invoice is due soon or unpaid.

AI skill

Have your AI chase overdue invoices politely

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14 days free · No card needed

Works in Claude, ChatGPT, and coding agents. On Team and Business, the official skill in your pod updates itself when we improve it.

When to use it

What you give it

What you get

A stage-appropriate reminder email with the invoice facts in the first lines and one clear ask.

How it works

  1. Pick the stage from the days overdue
  2. Put the facts first
  3. Match tone to stage
  4. State consequences only if they're real and allowed
  5. Handle disputes and partial payments
  6. Make replying easy

Example

What you give it

> Invoice INV-2207 from Quill & Co to Orbit Retail, 4,800 EUR, issued 1 March, due 31 March (net 30), for March design retainer. Pay by link: pay.quillco.example/2207. Contact: Sasha Klein. Sender: Tom Ruiz, finance. No contract late-fee terms given. Today: 14 April (14 days overdue). A 7-day reminder was sent 7 April, no reply.

What you get back (the start of it)

Subject: Invoice INV-2207 — 14 days overdue

Hi Sasha,

I'm following up on invoice INV-2207, which is now 14 days past due.

  • Invoice: INV-2207, issued 1 March, March design retainer
  • Amount: 4,800 EUR
  • Due: 31 March
  • Pay: pay.quillco.example/2207

Could you pay this week, or reply with the date it will be paid? If anything on the invoice is wrong or needs a different approver, tell me and I'll sort it out.

Tom Ruiz, Finance, Quill & Co

The rest of this output, the full steps and the checks the AI runs before it answers are in your pod once you add the skill.

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Changelog

Sources

  1. Late commercial payments: charging interest and debt recovery (read 2026-11-04)
  2. Late commercial payments: charging interest and debt recovery: Interest on late commercial payments - GOV.UK (read 2026-11-04)
  3. Send customer emails (read 2026-11-04)
  4. How to Follow Up on Late Payments Templates - QuickBooks Ireland (read 2026-11-04)
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