Official skill · Finance
SaaS spend review
Reviews SaaS subscriptions: owners, seats used vs paid, overlapping tools, renewal and notice deadlines, and cancel, downgrade or keep with savings. Use it when quarterly or before budget planning.
AI skill
Have your AI find the SaaS spend you can cut
14 days free · No card needed
Works in Claude, ChatGPT, and coding agents. On Team and Business, the official skill in your pod updates itself when we improve it.
When to use it
- Quarterly or before budget planning
- Renewals are coming and nobody knows who uses what
What you give it
- Tool list with plan, price, seats, renewal date
- Usage or last-login data
- Owners and notice periods
What you get
A dated action list, a full tool table with seat use and recommendations, overlaps, and savings.
How it works
- Normalize the list
- Compute seat use
- Find overlaps
- Set the action deadline
- Recommend per tool
- Write the action list
- Total the savings
Example
What you give it
> Today: 2 September. Tools: > - Zoomly Pro, 18 seats × 15 per month, monthly, renews 1st of each month, owner Lina, active seats 7 > - MeetSpace Business, 25 seats × 12 per month billed annually (3,600), renews 15 Oct, 30-day notice, owner unknown, active 22 > - Taskboard Team, 30 seats × 10 per month billed annually (3,600), renews 20 Sept, 60-day notice, owner Ravi, active 29 > - SignFast, 1 seat, 40 per month, monthly, owner Lina, last used 5 months ago
What you get back (the start of it)
SaaS spend review — 2 September
Total annual spend reviewed: 10,920 across 4 tools Savings: 480 confirmed + up to 3,240 pending [check: cost of 4 added MeetSpace seats]
Act before these dates
| Deadline | Tool | Action | Saving per year | Owner |
|---|---|---|---|---|
| Passed (22 July) | Taskboard | Keep; renews 20 Sept | 0 | Ravi |
| 15 Sept | MeetSpace | Find an owner; keep | 0 | [owner: unknown] |
| 1 Oct (next billing) | Zoomly Pro | Cancel; export its data, move 7 users to MeetSpace | up to 3,240 [check: minus 4 MeetSpace seats] | Lina |
| 1 Oct (next billing) | SignFast | Cancel; export signed documents first | 480 | Lina |
All tools
| Tool | Owner | Annual cost | Seats paid / active | Use | Renews | Notice | Recommendation |
|---|---|---|---|---|---|---|---|
| Zoomly Pro | Lina | 3,240 (15 × 18 × 12) | 18 / 7 | 39% | monthly | [check: notice] | Cancel: overlaps MeetSpace |
| MeetSpace | [owner: unknown] | 3,600 | 25 / 22 | 88% | 15 Oct | 30 days | Keep: most-used video tool |
| Taskboard | Ravi | 3,600 | 30 / 29 | 97% | 20 Sept | 60 days | Keep |
| SignFast | Lina | 480 (40 × 12) | 1 / 0 | 0% | monthly | [check: notice] | Cancel: unused 5 months |
The rest of this output, the full steps and the checks the AI runs before it answers are in your pod once you add the skill.
Use this skill in your AIShare it with your team
Add it to an AI Skill Pod and everyone on the team, contractors included, uses the same version from their own AI. Read the best ways to share AI skills with a team
Changelog
- v1.0.1 · · Example: Taskboard's notice deadline is 22 July (20 September minus 60 days), not 21 July; the action list is sorted soonest deadline first, SignFast's annual cost shows its sum, and the Zoomly cancel includes exporting its data.
- v1.0.0 · · First release.
Sources
- 2024 SaaS Management Index Reveals an Average of $18M in Annual License Waste (read 2026-11-04)
- 2025 SaaS Management Index Reveals First Increase in Average SaaS Spend in Three Years (read 2026-11-04)
- 53% of SaaS licenses remain unused (read 2026-11-04)
- Working with Contracts that have an Auto-Renewal Clause (read 2026-11-04)